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It's time to reduce the use of guesswork and stop rewarding employees based on their appearance.

Guest author, project engineer

It's time to reduce the use of guesswork and stop rewarding employees based on their appearance.

4/10/24, 7:00 AM

The challenge for subcontractor supervisors is to manage and monitor the efficiency of their own employees and ensure systematic progress.

The primary work areas for employees need to be specified, and roles allocated to each worker to proceed in a productive manner.

Based on the estimated or calculated workloads of each area, an appropriate number of workers can be allocated per site, and their progress monitored. When each workgroup has been allocated roughly the same-sized work areas in advance, the efficiency of workers' accomplishments can be evaluated on a broader scale.

"A few months ago, eight hours of HVAC duct installation were recorded in the timesheets by an employee, but we don't remember on which floor these tasks were done."

It is essential to know the exact dates when work commenced and ended in each area and to consider any employee absences during that period. With precise knowledge of the extent of work in each area, the duration of work in the area, and the exact number of work hours, the efficiency of the work and workers can be evaluated even retrospectively. This type of data can be used for more accurate cost, schedule, and efficiency calculations in the future. Additionally, with this information, the efficiency of each area's tasks can be compared, and the contributions of our own employees evaluated. This makes it easier to address underperforming workgroups and reward well-performing groups.

"We no longer remember these precise details afterward; no one thought to record them."

In the rush of work, precise and detailed date information is often not recorded, and there is often only information about work hours at the site level or reliance on employees' own time entries. Without precise and critical information, accurate calculations of accomplishments are not possible, and estimates of costs, schedules, and the number of workers for subsequent projects are based on the total accomplishments and estimates of previous projects.

Now these problems have been solved with

The allocation and assignment of employees to work areas have been made even easier. The program accurately tracks employees' work hour entries and active tasks, providing precise information on the amount of work each worker has done in each area, as well as the total hours worked on entire tasks and areas. Additionally, based on entries and task completions, precise details are seen afterward on when work started and finished in each area. This allows us to respond to subsequent queries and demands with precise information.

When all these entries - work quantity, accomplishments, start and end dates, and area allocations - are available in the same system, efficiency and costs can be examined in more detail during and after the project. Intelligent tracking quickly reveals, for example, the total hours per work area, the precise work hours per worker per site, and comparisons of achievements.

With this information, future projects and tasks can be calculated and estimated more accurately, leading to winning more contracts.

It's time to reduce guesswork and stop rewarding employees based on appearance. The smoothest talker may not necessarily be among the most efficient workers and toughest performers.

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